Unfortunately, many people associate project management with untried methods of technology, number crunching, and leaving your team members to their own devices. While these technical aspects can be extremely valuable and well taken care of, project management is far more than those concepts. As outlined on a PRINCE2 Course training.
Project management is the process of developing an individual, realistic, and clearly defined set of goals into a cohesive project plan. This strategy is typically defined by management as a series of interconnected tasks made known to all the members of a team. Each team member works to complete one component of the project at hand. It’s the overall purpose of the project that’s decided on at your team’s most recent planning meeting and the rest is defined by the manager who is leading the task. Every decision is made through a process of understanding the team, selecting the most appropriate team members, and determining the shortest path from the concept of the project to the end product.
Over the last few years, project management has evolved into a science, summed up by the organization known as PRINCE2. This methodology is aimed at simplifying and making accessible project administration the most efficient ways of planning, executing and closing a project. PRINCE2 developed from a series of techniques used in traditional project management. These techniques, referred to as “extend, shorten, or Ps”, are much more technologically advanced than the older management methods, but have helped take project management from being a very technical and technical field to becoming a more practical one.
One of the most popular tools that was used in the early days of project management is analysis. A process of triangulating the project through a series of analysis performed in order to give a clearer picture of future events and understand more of the cause and effect of what’s happening is one of the most popular tools used today. An analysis is a straightforward process that employs a set of highly standardized tools that are meant to provide the information that a project team is looking for without requiring a number of highlyized tools and expensive software like those used in an automobile factory. This can save both time and money.
Project management now also utilizes these very useful and widespread technology applications, but by using a different approach. Instead of the traditional detailed written plan, a new language has emerged, called the PMBOK (Project Management Body of Knowledge). This is used by managers to describe best practices, as well as outline the required skills that a project team needs to accomplish the project objectives. Most project managers will use this tool because it is powerful and provides a lot of consistent explanation of all the details of the plan. This also includes:
1. A summary of the project objectives
2. A detailed list and description of all tools, processes, and assessments that will be required to maximize the lifespan and quality of the project. This list of tools and process descriptions can include the tools that have been tried and tested
3. Additional program dependent tools that may be needed, but may not have been organized into a full portfolio.
The increased use and availability of this technology has increased the availability of a large pool of highly trained qualified project managers. It has not, however, necessarily decreased the numbers available. Similar to the best way to become proficient in any new field, project management expertise is earned and never forgotten. Each project manager has their own method of gaining this expertise and learning on-the-job.